Participant Waiver 2026

We’re so excited to have you join our programs! Thurston County Inclusion welcomes youth with and without intellectual disabilities, ages 5–22, for inclusive, supportive, and fun experiences.

If you have any questions along the way, please reach out to us by email or by phone/text at 360-329-2795 or at info@thurstoncountyinclusion.org.

The information you share on the participant form helps our staff understand your participant’s needs, strengths, and preferences so we can better serve them.

In alignment with our updated safety guidelines, all participants ages 18 and older are required to complete a background check. This includes participants ages 18–22 who may still be categorized as youth participants.

Confidentiality Notice: This form and any attachments may contain private, confidential, and privileged material intended solely for Thurston County Inclusion. Please be aware that online form submissions, while secure, may still carry some risks. If you have concerns about submitting this information online, you can email the form to register@thurstoncountyinclusion.org or bring it to your first event.

Background Check (18+)

In alignment with our updated safety guidelines, all participants ages 18 and older are required to complete a background check. This includes participants ages 18–22 who may still be categorized as youth participants. Thank you for your understanding and continued support of our commitment to safety.

Medical Information -which may be needed in case of emergency

Please see Participant Policies for what support TCI is able to provide. We are not a contracted respite provider or affiliated with any schools.

Please read them and acknowledge below

Support Needs

Medical Release

In the event of a medical emergency, I allow Thurston County Inclusion’s staff to contact needed medical attention, including 911 and transport to a hospital. I give permission to the medical personnel to administer care to me. I will not hold Thurston County Inclusion liable for injuries or illness that may occur during programs.

Bathroom Assistance Policy- Optional

If yes, to either question above, please explain and sign below.

Purpose: To give participant’s independence at summer camp while also respecting their individual needs.

Who Can Help: We want to share an important care note: our team is not medically trained or certified. Only TCI staff and Board Members (18+) are able to assist with bathrooming needs, and our capacity to do so is limited. To help ensure a smooth and comfortable experience, we encourage caregivers to support participants with bathrooming before and after the event whenever possible.

How We Help: We are willing to help with bathrooming needs for any cases that do not require a changing table (we often do not have access to a changing table). This would include:

• Prompting to use the bathroom, wash hands, wipe, etc.

• Helping button up pants/pull them down

• Bathroom assistance may include support with stepping up onto the toilet using a stool, provided the participant can bear their own weight and assistance does not require lifting beyond established limits of staff/board members

• Provide supervision and support by overseeing wiping needs, without direct physical assistance

• Providing a change of clothes for accidents

• Needs reminders to go to the bathroom

We reserve the right to call parent/caregiver/guardians/emergency contacts in situations where we do not feel comfortable, are unable to help, are unwilling to help or feel that the participant would be more comfortable with someone else.

Release of Liability

Our goal at Thurston County Inclusion is to provide each and every one of our participants with a safe experience during all activities offered.

In return for being allowed to participate in Thurston County Inclusion programs and all related activities (“Participant Activities”), the undersigned Participant or Parent/Legal Guardian of Participant if Participant is under age 18 (hereafter referred to using “I”, “me”, or “my”) releases and agrees not to sue the Thurston County Inclusion or its officers, directors, employees, sub-contractors, sponsors, agents and affiliates (“the Organization”) from all present and future claims that may be made by me, my family, estate, heirs, or assigns for property damage, personal injury, or wrongful death arising as a result of my participation in the Participant Activities wherever, whenever, or however the same may occur present and future claims that may be made by me, my family, estate, heirs, or assigns for property damage, personal injury, or wrongful death arising as a result of my participation in the Participant Activities wherever, whenever, or however the same may occur. For the safety of all parties participating in activities at Thurston County Inclusion, please read the terms detailed below, and complete all fields below and provide a signature confirming your understanding and agreement to all terms herein.

1. If I am under the age of 18, I must have a parent or legal guardian complete any required registration documents and this liability release form before I will be allowed to participate in activities.

2. Participation in the use of any of the equipment on the premises is solely at my risk and liability (or parent/legal guardian if under the age of 18).

3. Every effort will be made by Thurston County Inclusion to ensure safe use of all equipment by participants, but Thurston County Inclusion will not accept liability for any injury or damages that the participants/volunteers may suffer related to the premises of Thurston County Inclusion, or activities sponsored by Thurston County Inclusion. I understand and agree that the Organization are not responsible for any injury or property damage arising out of the Participant Activities, even if caused by their ordinary negligence or otherwise.

4. In the case of injury, any cost incurred from the emergency medical treatment or medical transportation to a local hospital will solely be my responsibility (or parent/legal guardian if under the age of 18). I understand that participation in the Participant Activities involves certain risks, including, but not limited to, serious injury and death. I am voluntarily participating in the Participant Activities with knowledge of the danger involved and I agree to accept all risks of participation.

5. I understand that this document is intended to be as broad and inclusive as permitted by the laws of the state in which the Participant Activities take place and agree that if any portion of this Agreement is invalid, the remainder will continue in full legal force and effect.

6. Any personal belongings of the Participant or the legal guardian that enter the premises of Thurston County Inclusion remain my sole responsibility. Thurston County Inclusion shall not be responsible for lost, stolen, or damaged property or belongings.

7. I also understand that this document is a contract which grants certain rights to and eliminates the liability of the Organization.

Media Release- Consent Unless Opted Out

By participating in Thurston County Inclusion (TCI) programs or events, you grant permission for TCI and others attending TCI events to photograph, video record, or otherwise capture your image, likeness, and/or voice, and to use such recordings in any media now known or later developed for promotional, educational, and marketing purposes related to Thurston County Inclusion.

These materials may be used in print, online, social media, video, or other formats and may include your name and general location (city and state) in accompanying descriptions or commentary. Thurston County Inclusion may also contact you using the information provided regarding the use of these materials.

You grant Thurston County Inclusion the right to use, reproduce, distribute, display, and publish these materials without compensation. You waive any right to inspect or approve the finished product and any claims to ownership or control over the use of your image or likeness. Nothing obligates Thurston County Inclusion to use any specific photograph or recording.

You understand that you will not receive financial compensation for participation or for the use of any recordings or images.

You release and hold harmless Thurston County Inclusion, its staff, volunteers, and representatives from any claims, liability, or expenses arising from participation in photography, recording, or related activities, except in cases of gross negligence or willful misconduct.

If you do not consent to the use of your or your child’s image or voice, please check the box below to opt out: